Campus Closure Updates

 

In light of the recent public health recommendations, the Graduate Division closed its offices through April 30, 2020. Graduate Division staff will be working remotely during the campus closure. All units are available by email and are here to assist you during these uncertain times. 

As the impacts of the Coronavirus (COVID-19) changes daily, we encourage you to check for updates often. Any additional communications from our offices will be sent to your UCR email for new and current students or your application email address for applicants.

Employment

Students employed in student teaching or graduate researcher position should contact their department administrators for information on working remotely for the Spring 2020 quarter. Graduate researchers for whom remote employment is not possible should contact their PI and/or graduate advisor to set up schedules reflective of social distancing practices.

Questions or concerns should be directed to Patrick Napier.

Graduate Academic Affairs FAQs

  • Can students be physically on campus during Spring 2020?

    No, both domestic and international students do not need to be on campus for Spring 2020 courses or employment. The entire quarter will be remote. Questions regarding campus duties that need to be conducted in person should be directed to the PI or advisor in the academic program.

    According to the UCR International Students and Scholars Office the Department of Homeland Security is making a temporary exception to F-1 regulations which allows students to 1) take courses online and 2) remain enrolled with a SEVIS record if they are abroad or in the United States. International students should check with the International Students and Scholars office to determine the individual impacts to their visa status.

  • Does Spring 2020 count towards my 9 quarters of reduced NRT?

    Yes, currently Spring 2020 counts towards the 9 quarters of reduced NRT. This rule is enforced by the UC Office of the President (UCOP). We recognize this is a concern for many students, conversations are ongoing with UCOP to determine if this policy can be updated for the current situation.

  • Does Spring 2020 count towards my normative time to advancement or normative time to degree?

    Yes, the quarter will count towards your normative time. If a student needs and extension to normative time in the future, Graduate Division will be flexible and lenient.  Delays caused by the Spring 2020 campus disruption will be taken into account when evaluating normative time. Instruction will continue on-line during Spring 2020 and students are encouraged to continue making progress on their degrees.

  • How do I submit a paper pertition, including the Gradaute Enrollment Adjustment Form, that requires an original signature during Spring & Summer 2020? **

    Fortunately, most of our petitions are on R'Grad (via R'Web) and available online. That you for your patience as we work to process petitions using new procedures.  On the petition, students enter the email address of their graduate program coordinator. Once the petition is submitted, that person will receive an email with a copy of the petition. Please follow the steps outlined in that email to submit the petition to Graduate Academic Affairs.

    Please use THIS LINK to submit the following petitions:

    • Committee Nomination or Change (Dissertation/Thesis)
    • Enrollment Adjustment Form (including late adjustments)
    • Half-Time Status
    • Incomplete Extension
    • S/NC Petitions
    • Waive Course Work

    ** Consider delaying petition submission until Fall 2020 if not crucial for graduation or advancement.

  • How do I complete my Oral Qualification Exam, Final Defense or Dissertation approval paperwork during Spring & Summer 2020?
    The following procedures are valid for Spring and Summer 2020

     

    ORAL QUALIFYING EXAM

    • Use Zoom (or other video conference software) for Oral Qualifying Exam
    • The Committee Chairperson must send an email to Graduate Academic Affairs, and copy the program Graduate Advisor and Graduate Program Coordinator.
    • The email should state the date of the exam, the names of the committee members present and their vote (pass or fail).
    • If the information is available, also include names of the dissertation committee members.
    • The official signed form, with original signatures, must be submitted for the student records as soon as it is available.
    • A hold will be placed on the student's registration for Fall 2020 in anticipation of the official form

    FINAL DEFENSE (Master's and PhD)

    • Use Zoom (or other video conference software) for the Final Defense
    • The Committee Chairperson must send an email to Graduate Academic Affairs, and copy the program Graduate Advisor and Graduate Program Coordinator.
    • The email should state the date of the defense, the names of the committee members present and their vote (pass, fail, or pass with revisions).
    • The official signed form, with original signatures, must be submitted for the student records as soon as it is available.

    SIGNATURE APPROVAL PAGE (Dissertation or Thesis)

    • All members of the committee must separately email their approval to Graduate Academic Affairs and copy the Graduate Program Coordinator.
    • The email must specify the date the committee member approved the final version of the document.
    • Any available form with scanned signatures can be submitted to supplemental email information.
    • The official signed form, with original signatures, must be submitted for the student records as soon as it is available.
  • How do faculty submit a Grade Change?

    Instructions for Faculty from the UCR Registrar's Office, effective 3/20/2020:

    1. From your UCR email address, please email the Office of the Registrar at RegHelpDesk@ucr.edu to request a Grade Change Form.

    2. A Registrar staff member will reply to your message with an updated grade change form, designed to accommodate this temporary process. This form can be completed using Adobe Acrobat Reader and requests the same information as a normal Grade Change Form, including:

    • Student Name and ID (available in iGrade)
    • Course Number and Title
    • Old and New Grades
    • Reason for Grade Change

    3. Once you have completed the form, please email it back to RegHelpDesk@ucr.edu from your UCR email address. Registrar staff will confirm receipt of the form and process your grade change.

    4. If you have multiple grade changes, you may submit them all via a single email. If you have additional grade changes to submit during the campus closure, you can continue to email these using the supplied form.

     

  • Can I keep my California Residency of I leave the state for Spring 2020?

    TEMPORARY AMENDMENT TO UC RESIDENCY POLICY AND GUIDELINES

    The UC Residency Policy and Guidelines (the "Guidelines") currently provide that absences of six weeks or more in a one-year period disqualify  student from receiving in-state status. The Guidelines are hereby amended to provide that a student's absence from the state for any length of time between March 9, 2020 and the Residency Determination Date for Fall 2020 at their campus shall not be counted toward the six week limit if the absence is caused by the COVID-19 pandemic. This means that students who temporarily leave California in response to the pandemic remain eligible for in-state residency for the 2020-21 academic year so long as they meet all other applicable eligibility requirements.

    The Guidelines are further amended to provide that a student, who has been or may be granted in-state status based on Financial Independence, may accept or use financial resources from another individual between March 9, 2020 and the end of the 2019-20 academic year without loss of eligibility for in-state status if the transfer of resources is made in response to the COVID-19 pandemic.

    All Guidelines contrary to the provisions of this amendment, except those adopted by the Regents, shall be suspended to the extent of the conflict, during the period this amendment remains in force. Further extensions of this policy will be considered if necessary, to accommodate students whose circumstances are impacted by the COVID-19 emergency. Please note this temporary amendment is not intended to contradict Regents Policy 3105. These amendments stand until such time as they are rescinded by the UC Provost.

    More information - https://registrar.ucr.edu/tuition-fees/residency-for-tuition

Graduate Admissions - FAQs