Graduate Division

Promoting Graduate Education

Resources and Policies

UAW Orientation for New Graduate Student Employees

All first-time Graduate Student Researchers (GSR) and Academic Student Employees (ASE) are required to attend a New Employees Orientation with representatives from UAW 2865(link is external), the union of ASEs and GSRs at UC.  At this orientation, union leaders will familiarize you with your rights, protections, and benefits as an Student Employees under the UC-UAW 2865 Collective Bargaining Agreement(link is external)

For GSR and ASE or those otherwise unable to attend orientation, alternative dates and make-up orientations are available and can be signed up for here: https://docs.google.com/forms/d/e/1FAIpQLSdibrb6C0E2rWi7OmS55FgF95bgpiSkLa-jSJ3tqdPHuB_wwg/viewform 

 Forms, Handbooks, & Links for Departments

Please be aware, the information below does not yet reflect the provisions outlined in the new UAW Collective Bargaining Agreement. We will be updating this information in the coming months.
  • ASE Letter and Forms
    • Sample Initial Appointment Letter for ASEs - All ASEs must be given an appointment letter and it has to follow the format in the sample initial appointment letter. It contains all the pertinent information required in the labor contract. Please forward electronic copies to Patrick Napier after all letters in your department are signed and completed. 
    • Sample Description of Duties Form #1 - Readers 
    • Sample Description of Duties Form #2 - Teaching Assistants/Fellows 
    • Employment Exception Request Form - should be used to request any employment exception 
    • ASE Childcare Reimbursement Form can be found at UC Net under "Academic Student Employee Child Reimbursement (UBEN 254)".  Contact Labor Relations, if you have questions. 
    • ASE Leaves  - Go to Human Resources. Select Leave of Absence>ASE forms. Contact Labor Relations if you have questions. 
  • Labor Relations and the University of California-United Automobile Workers Labor Contract

    All students in teaching titles are unionized at the University of California and referred to as ASEs or Academic Student Employees. That includes TAs, Associate Ins, Teaching Fellows, Readers and Tutors. For further information on the union and labor relations you should visit: 

  • Nondiscrimination Policy

    The University does not discriminate against any ASE on the basis of race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, physical or mental disability, medical condition, HIV status, status as a covered veteran, age, citizenship, political affiliation or union activity. Medical condition means any health impairment related to or associated with a diagnosis or cancer or health impairments related to genetic characteristics.

  • Supervision of Graduate Student Employees

    Click here for Academic Personnel resources regarding the supervision of graduate student employees. 

    ASE Guidance (January 2021)