• ASE Letter and Forms
  • Sample Initial Appointment Letter for ASEs - All ASEs must be given an appointment letter and it has to follow the format in the sample initial appointment letter. It contains all the pertinent information required in the labor contract. Please forward electronic copies to Patrick Napier after all letters in your department are signed and completed. 
  • Sample Description of Duties Form #1 - Readers 
  • Sample Description of Duties Form #2 - Teaching Assistants/Fellows 
  • Employment Exception Request Form - should be used to request any employment exception 
  • ASE Childcare Reimbursement Form can be found at UC Net under "Academic Student Employee Child Reimbursement (UBEN 254)".  Contact Labor Relations, if you have questions. 
  • ASE Leaves  - Go to Human Resources. Select Leave of Absence>ASE forms. Contact Labor Relations if you have questions. 
• Labor Relations and the University of California-United Automobile Workers Labor Contract

  All students in teaching titles are unionized at the University of California and referred to as ASEs or Academic Student Employees. That includes TAs, Associate Ins, Teaching Fellows, Readers and Tutors. For further information on the union and labor relations you should visit: 

  • Academic Student Employee UAW Bargaining Agreement (Labor Contract) 
  • UC-UAW ASE Labor Contract 
  • UAW Local 2865 Website. 
  • UAW Local 2865 Membership Election Form 
  • UCOP Labor Relations Website 
  • UCR Labor Relations Website 
• Nondiscrimination Policy

  The University does not discriminate against any ASE on the basis of race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, physical or mental disability, medical condition, HIV status, status as a covered veteran, age, citizenship, political affiliation or union activity. Medical condition means any health impairment related to or associated with a diagnosis or cancer or health impairments related to genetic characteristics.

• Supervision of Graduate Student Employees

  Click here for Academic Personnel resources regarding the supervision of graduate student employees. 

  ASE Guidance (January 2021)

• Employment Manual

  https://graduate.ucr.edu/document/employment-manual

Policy Updates with Resolution Status

Please be aware, the information below does not yet reflect the provisions outlined in the new UAW Collective Bargaining Agreement. We will be updating this information in the coming months.

• Residency (Current Guidance Available)

  The following guidance was released regarding temporary amendments to the UC Residency Policy.

  Questions from students and departments should be directed to reshelp@ucr.edu 

  COVID Amendment Info.pdf
• NRT

  NRT

• Employment Quarters and Over 50% FTE Exceptions (Current Guidance Available)

  The following items are true for the upcoming Fall 2020 quarter:

  1. The 18 quarter rule for student teaching title codes has been extended to a maximum of 21 quarters. Students who were affected by the campus closure will be able to works as a TA, Teaching Fellow or Associate In_ for an additional 3 quarters if they were already at the 18 term max.
  2. Departments may appoint students up to 80% FTE without submitting an exception request to Graduate Division. Preferably, students should stay under 75% FTE to avoid adjustments to FICA withholdings or mandatory enrollment to CORE Health Insurance.

  Chancellors re Extension of ASE Appt Limits 6.19.2020.pdf

  Graduate Student Employment - Blanket Exceptions (Fall 2020).pdf
• Updated Academic Regulations

  Updated Academic Regulations

• International Student Issues

  International Student Issues

• Temporary Signature Regulations

  Temporary Signature Regulations

• Financial Chart Updates

  Financial Chart Updates

• Admissions Deferral Information

  Admissions Deferral Information