Graduate Division

Promoting Graduate Education

Graduate Student Employment

Titles, Salary, and Eligibility Information

A graduate student may not be employed more than 50% time (20 hours per week) in any combination of titles during the academic year.  During quarter breaks and the summer a student may work full-time. If an exception needs to be made (this is very rare), a memo must be forwarded from the graduate adviser or chair to the graduate dean prior to the appointment being made.  Full-time career employees are an exception to this rule.  Career employees are also eligible for the Employee Reduced Fee Program.  Two thirds of the University Tuition and Student Services Fee are credited. Find more information on the HR Website.

  • Titles

    Title Codes

    Gship

    Non-Gship

    Non-Student

    GSR

    3276

    3266

     

    Teaching Assistant

    2310

    2311

     

    Teaching Fellow

    2300

    2301

     

    Associate In__

    1506

    1507

     

    Reader

    2850

    2851

    2500

    Tutor

    2860

    2861

    2510

    UCOP salary scales can be seen at http://www.ucop.edu/academic-personnel/compensation/

    (Reader, Teaching Fellow, & Teaching Assistant=Tables 18; Associate = Table 19; & GSR=Table 22)

  • ASE Salary

    ASE Salary*

    Annual

    (100%)

    Monthly (100%)

    Monthly 

    (50%)

    Quarterly

    (50%)
    Teaching Assistant
    42,546
    4,727.33
    2,363.67 
    7,091.00 
    Teaching Fellow
    49,882
    5,542.00
    2,771.00
    8,313.00
    Reader=$16.26/hr.  (w/Bachelor’s)
    Reader=$15.45/hr. (wo/Bachelor’s)
     
     
     
     
    Tutor I =  TBD/hr.               
    Tutor II = TBD/hr.
     
     
     
     
     
    Associate  In__**
    44,576
    4,952.89
    2,476.44 
    7,429.33
     
    45,442
    5,049.11
    2,524.56 
    7,573.67 
     
    46,474
    5,163.78
    2,581.89
    7,745.67
     
    47,488
    5,276.44
    2,638.22
    7,914.67
     
    48,463
    5,384.78
    2,692.39 
    8,077.17
     
    49,553
    5,505.89
    2,752.94
    8,258.83
     
    50,698
    5,633.11
    2,816.56
    8,449.67
     
    51,671
    5,741.22
    2,870.61
    8,611.83
     
    52,842
    5,871.33
    2,935.67
    8,807.00

    *Academic Student Employees (ASE) Salary Scales are as of October 1, 2018

    **Associates may be paid within the above range

  • GSR Salary
    GSR Salary***

    Annual

    (100%)

    Monthly (100%)

     

    Monthly

    (49%)

    Quarterly

    (49%)

    GSR, Step 2

    43,404

    3,617.00

     

    1,772.33

    5,316.99

    GSR, Step 3

    48,144

    4,012.00

     

    1,965.88

    5,897.64

    GSR, Step 4

    51,996

    4,333.00

     

    2,123.17

    6,369.51

    GSR, Step 5

    55,452

    4,621.00

     

    2,264.29

    6,792.87

    GSR, Step 6

    58,032

    4,836.00

     

    2,369.64

    7,108.92

    GSR, Step 7

    62,676

    5,223.00

     

    2,559.27

    7,677.81

    GSR, Step 8

    67,668

    5,639.00

     

    2,763.11

    8,289.33

    GSR, Step 9

    73,092

    6,091.00

     

    2,984.59

    8,953.77

    GSR, Step 10

    78,924

    6,577.00

     

    3,222.73

    9,668.19

    *** GSR salary scales are as of October 1, 2018

  • Eligibility Requirements
    Minimum Qualifications of All Teaching Titles 

    1. Graduate students must meet the following minimum criteria: 

    • 3.00 GPA 
    • Fewer than 8 units of incomplete grades 
    • Advanced to candidacy within 12 quarters after entry (if a PhD candidate) 
    • Acceptable progress toward degree 
    • Teaching Assistant, Teaching Fellows and Assoc In___:  Any student whose native language is not English must pass an oral English language competency exam before performing duties as a TA 
    • Teaching Assistant, Teaching Fellows and Assoc In___:  No one may serve in a teaching title for more than 18 quarters (no exceptions can be made to this regulation). 

    Exceptions to the minimum qualifications may be sought by an academic program on behalf of a TA. Exceptions may be granted at the sole discretion of the Graduate Division and the graduate dean. Exceptions for employment purposes should not be confused with exceptions for registration purposes. Permission to register for courses is not the same as an employment exception. Please note: Exceptions are granted to academic programs. ASEs should not petition the Graduate Division directly for exceptions. 

  • Time Limits to Degree
    1.  Master's students 

    All students should complete their program of study in six quarters (seven quarters in the case of Botany/Plant Sciences & Earth Sciences, eight quarters for the MBA program, nine quarters for the MFA in Dance) 

     

    2.  Ph.D. students 

    Advancement to Candidacy - All students should take their oral qualifying exams and be advanced to candidacy within 12 quarters 

    Students Advanced to Candidacy - All students should complete their degree within the program's acceptable progress limits (normative time to degree plus one year) 

    If the student has not advanced to candidacy within 12 quarters or is beyond time limits for acceptable progress, a timetable (or timetable to exams) must be approved by the Graduate Dean. This should be submitted along with a memo from the program stating that the student is continuing to make progress toward the degree.
  • English Language Proficiency

    Any student who was born in a country where English is not the official language (or is born in the US but indicates on their application that English is not their first language) must pass an English language competency exam before performing duties as a TA. This includes not only international students but also citizens and permanent residents.  This exam is normally the SPEAK, TSE or TOEFL iBT. 

    Those who score a conditional pass can be appointed as a TA but are required to participate in the appropriate English language classes at Extension and retake the test.  Only the first quarter of ESL instruction at Extension will be paid for by Graduate Division. 

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