Petitions and Forms

Some of the procedures below may have changed due to the COVID-19 Pandemic. Please see our Pandemic Policy updates page for more information.

General Petitions

Scroll to the bottom of this page for information on Graduation Forms, Timetables and Designated Emphasis applications.

For regulations and procedures relating to the following forms, visit Regulations and Procedures for Graduate Academic Affairs  Many petitions are now submitted online via R'Grad (click on the R'Grad icon in your R'Web menu).  See the list below for details.

290 Petition - Directed Studies

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Directed Study (not research; research = units of 297 or 299).  

Deadline: first day of instruction.*

*Information about this date may be found at https://registrar.ucr.edu/calendar

Add a Major

Current graduate students can request to add a major with the approval of the new program and their current program. Please visit Graduate Admissions.

Change in Degree Objective - PhD to Master's

 

Current graduate students may change from PhD to Master's by using this petition.  This form is due by Friday of week 3 of the quarter.*

*Information about this date may be found at https://registrar.ucr.edu/calendar

Change in Degree Objective: Master's to PhD Students who want to change from Master's to PhD must follow the Graduate Admissions instructions.

Change in Major

Current graduate students can request to change to another major with approval from the new program.  Students must apply to the new program by the deadline using the instructions from Graduate Admissions.

Credit by Exam

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Students who wish to receive credit for a course by formal examination without enrollment in a course.  This form is due by the first day of instruction.* $5 fee applies.

*Information about this date may be found at https://registrar.ucr.edu/calendar

Double Count

Use the Transfer Petition/Double Count via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

BS/MS students only - identifying courses from undergraduate work to count at the graduate level. 

Education Abroad Program Academic Planning Form for Graduate Students 

Advising form for graduate students who wish to pursue Education Abroad Programs.  Students must start by consulting with the UCR Study Abroad office

Enrollment Adjustment Form

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Students wanting to make changes to enrollment after week 2 of the quarter.* After week 3*, a $4 fee applies.

*Information about this date may be found at https://registrar.ucr.edu/calendar

Filing Fee for Master’s

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Master’s students wanting to use Filing Fee status.  

Deadlines: Fall: September 1st
                   Winter: December 1st
                   Spring: March 1st
                   Summer: June 1st

Filing Fee for PhD

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

PhD students wanting to use Filing Fee status.

Deadlines: Fall: September 1st
                   Winter: December 1st
                   Spring: March 1st
                   Summer: June 1st

Grade Appeal

Appeal a grade by submitting form to the Academic Senate 

Half-time Status and Reduced Fees

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)
 

Students who cannot attend more than half-time due to a full-time job or for medical or personal reasons.

Deadlines: Fall: September 1st
                   Winter: December 1st
                   Spring: March 1st

In Absentia Registration

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Research or study requires extended stay outside California (for the duration of a quarter).

Deadlines: Fall: September 1st
                   Winter: December 1st
                   Spring: March 1st

Incomplete Extension Extending an incomplete grade beyond one quarter.

Increase Unit Limit

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Increase the maximum units for a quarter above the 20 unit limit.

Intercampus Exchange Application

Take classes at another University of California campus.  This petition is due at least four weeks prior to the beginning of the quarter. 

Fall: September 1
Winter: November 15 (considering holiday campus closures)
Spring: March 1


Completed (student and home campus graduate advisor signature) ICE applications should be emailed to Trina.Elerts@ucr.edu.  Electronic signatures are accepted.

Letter of Completion Request

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Request a letter stating that you have completed all degree requirements. You may request this letter if you have an immediate need to show proof of degree completion prior to the transcript and diploma being available and if your degree audit in R'Web is showing 100% complete.

Leave of Absence

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Request 1-3 quarters of leave from studies.

Manuscript Completion

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Creative Writing and Writing for the Performing Arts students reporting completion of the manuscript.

Deadline: last day of the quarter.*

*Information about this date may be found at https://registrar.ucr.edu/calendar

NRST Reduction Extension Request

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Request to extend the 9-quarter reduction after advancement to candidacy to 10 quarters.

Readmission

Students who were enrolled in a graduate program for one quarter or more and have withdrawn from the University can apply to re-admit back into that same graduate program.  Students must apply by the deadline using the instructions from Graduate Admissions.

Remote Participation (NOT CURRENTLY IN USE) Request that one member of the oral qualifying exam committee or the thesis/dissertation committee be permitted to participate in the exam remotely

S/NC Petition (USE ENROLLMENT ADJUSTMENT)

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Take a course for S/NC credit: this petition is only necessary for courses numbered 100 and above.  001-099 (lower-division courses) may be taken for S/NC credit without a petition (if S/NC is a cataloged grading option).

Substitute Coursework

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Students wanting to substitute one required course for another or one non-course requirement for another.

Transfer Coursework

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Students wanting to transfer coursework from another university or program to their UCR transcript.

Waive Course Work

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Waive a degree requirement based on previous academic work.

Withdrawal from UCR

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Withdraw from the University.