Petitions and Forms

Campus Closure Update

Some of the procedures below may have changed due to the campus closure. Please see our Campus Closure page for more information.

General Petitions

For regulations and procedures relating to the following forms, visit Regulations and Procedures for Graduate Academic Affairs Many petitions are now submitted online via R'Grad (click on the R'Grad icon in your R'Web menu). See the list below for details.

290 Petition (Petition for Directed Studies)	Directed study (not research; research = units of 297 or 299) Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)
Add a Major	Current graduate students can request to add a major with the approval of the new program and their current program. Please visit Graduate Admissions.
Backdating Course(s)	Using an undergraduate course on your graduate transcript
Change in Degree Objective - PhD to Master's	Current graduate students may change from PhD to Master's by using this petition.
Change in Degree Objective: Master's to PhD	Students who want to change from Master's to PhD must follow the Graduate Admissions instructions.
Change in Major	Current graduate students can request to change to another major with approval from the new program. Students must apply to the new program by the deadline using the instructions from Graduate Admissions.
Credit by Exam	Students who wish to receive credit for a course by formal examination without enrollment in a course. $5 fee applies.
Double Count	BS/MS students only - identifying courses from undergraduate work to count at the graduate level. Use the Transfer Petition via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)
Education Abroad Program Academic Planning Form for Graduate Students	Advising form for graduate students who wish to pursue Education Abroad Programs.  Students must start by consulting with the UCR Study Abroad office.
Enrollment Adjustment Form	Students wanting to make changes to enrollment after week 2 of the quarter. NOTE: After week 3, a Late or Retroactive Enrollment Adjustment Petition is also required for adding a course. After week 6, a Late or Retroactive Enrollment Adjustment Petition is also required for a course withdrawal. After week 3, a $4 fee applies.
Filing Fee for Master’s Students	Master’s students wanting to use Filing Fee status Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)
Filing Fee for PhD Students	PhD students wanting to use Filing Fee status Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)
General Petition - not currently in use, use individual petitions instead	Students wanting to extend the time limit for an incomplete grade, waive coursework, double count or backdate units from the UCR undergraduate transcript, increase the unit limit for enrollment, etc.
Grade Appeal	Appeal a grade by submitting form to the Academic Senate
Half-time Status and Reduced Fees App (for all except MBA students)	Students who cannot attend more than half-time due to a full-time job or for medical or personal reasons
Half-time Status and Reduced Fees App (for AGSM students only)	Students in programs within AGSM who cannot attend more than half-time due to a full-time job or for medical or personal reasons
In Absentia Registration Application	Research or study requires extended stay outside California (for the duration of a quarter). Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)
Incomplete Extension	Extending an incomplete grade beyond one quarter
Increase Unit Limit	Increase the maximum units for a quarter above the 20 unit limit
Intercampus Exchange Application	Take classes at another University of California campus. This petition is due at least four weeks prior to the beginning of the quarter. Fall: September 1 Winter: November 15 (considering holiday campus closures) Spring: March 1 Completed ICE applications should be emailed to Trina.Elerts@ucr.edu.
Late or Retroactive Enrollment Adjustment Petition	Add or withdraw from units after the deadline (to be accompanied by the Graduate Enrollment Adjustment Form). Change grading basis after the deadline.
Letter of Completion Request Form	Request a letter stating that you have completed all degree requirements. You may request this letter if you have an immediate need to show proof of degree completion prior to the transcript and diploma being available and if your degree audit in R'Web is showing 100% complete.
Leave of Absence Form	Request 1-3 quarters of leave from studies Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)
Manuscript Completion	Creative Writing and Writing for the Performing Arts students reporting completion of the manuscript
NRST Reduction Extension Request	Request to extend the 9-quarter reduction after advancement to candidacy to 10 quarters
Readmission	Students who were enrolled in a graduate program for one quarter or more and have withdrawn from the University can apply to re-admit back into that same graduate program
Remote Participation	Request that one member of the oral qualifying exam committee or the thesis/dissertation committee be permitted to participate in the exam remotely
S/NC Petition	Take a course for S/NC credit: this petition is only necessary for courses numbered 100 and above. 001-099 (lower-division courses) may be taken for S/NC credit without a petition (if S/NC is a cataloged grading option).
Substitute Coursework	Students wanting to substitute one required course for another or one non-course requirement for another Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)
Transfer Coursework	Students wanting to transfer coursework from another university or program to their UCR transcript Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)
Waive Course Work	Waive a degree requirement based on previous academic work
Withdrawal Form	Withdraw from the University Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

PhD Advancement and Graduation Forms

Nomination for Oral Qualifying Exam Committee (Form 2)	Nominate the oral qualifying exam committee at least 2 weeks prior to the exam. Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) DEADLINE: At least two weeks (preferably one month) prior to the Oral Qualifying Exam date.
Report of Oral Qualifying Exam (5 members) & Nomination of Dissertation Committee (Form 3) Report of Oral Qualifying Exam (6 members) & Nomination of Dissertation Committee (Form 3)	Report the results of the oral qualifying exam & nominate a dissertation committee. Explanation of procedures can be found HERE DEADLINE: Form 3 should be initiated within 48 hours of the completion of the exam.
Dissertation/Thesis Committee Nomination/Change Form	Nominate or make a change to the dissertation committee. DEADLINE: At least two weeks prior to the Final Defense date or as soon as the change is confirmed by the department.
Report of Final Exam (Final Defense) for PhD - 3 members (Form 5) Report of Final Exam (Final Defense) for PhD - 4 members (Form 5) Report of Final Exam (Final Defense) for PhD - 5 members (Form 5)	Report the results of the final defense of the dissertation. Explanation of procedures can be found HERE DEADLINE: Final business day of the quarter of graduation.
Signature Approval Page for Dissertation/Thesis - 3 members Signature Approval Page for Dissertation/Thesis - 4 membersSignature Approval Page for Dissertation/Thesis - 5 members	Final committee approval of the written dissertation or thesis. Explanation of procedures can be found HERE DEADLINE: Final business day of the quarter of graduation.

Master's Advancement and Graduation Forms

Visit the graduation page to learn more about filing for completion of a degree

Plan I Application for Candidacy	Apply for a thesis, manuscript or professional paper master's degree Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) DEADLINE: first day of instruction of the completion quarter
Plan II Application for Candidacy	Apply for a comprehensive exam, project, or analytical paper/project master's degree Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) DEADLINE: first day of instruction of the completion quarter
Dissertation/Thesis Committee Nomination/Change	Make a change to an existing thesis committee after advancement application is approved DEADLINE: Two weeks prior to the defense (if applicable). If no defense, submit as soon as the change is confirmed by the department.
Report of Final Exam (Final Defense) for Master’s Degree	Report the results of the final defense of the master's thesis. Explanation of procedures can be found HERE DEADLINE: Final business day of the quarter of graduation.

Timetable Forms

Timetable to Completion of a Master's Degree	For master’s students who have been enrolled one year past the program’s normative time to degree Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) DEADLINE: Two weeks prior to registration. You will be notified by the Graduate Division when a hold is placed on your record and which quarter is impacted by the hold.
Timetable to Completion of PhD Oral Qualifying Exam	For PhD students who have been enrolled for four years but have not taken the oral qualifying exam Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) DEADLINE: Two weeks prior to registration. You will be notified by the Graduate Division when a hold is placed on your record and which quarter is impacted by the hold.
Timetable to Completion of PhD Degree	For PhD students who have been enrolled one year past the program’s normative time to degree Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu) DEADLINE: Two weeks prior to registration. You will be notified by the Graduate Division when a hold is placed on your record and which quarter is impacted by the hold.

Designated Emphasis Application Forms

View the UCR General Catalog for detailed information about each of these Designated Emphases, including contact information for each DE Director at catalog.ucr.edu. It is strongly recommended that students interested in completing a DE contact the DE Director prior to beginning coursework or other non-course requirements. Any substitutions must be requested ahead of time via R'Grad and approved by the Graduate Dean.
DEADLINE: Submit the DE application once all DE requirements have been completed.

Archive, Museum, Manuscript, and Print Studies (AMMP) formerly Book, Archive, and Manuscript Studies (BAM)	Medical and Health Humanities (MHH)
Cell, Molecular and Behavioral Neuroscience (CMBN)	Middle East and Islamic Studies (MEIS)
Gene Expression and Regulation Studies (GERS)	Public Policy (PBPL)
Inflammation and Infectious Disease (IID)	Southeast Asian Studies (SEAS)
Latin American and Latino Studies (LALS)	Speculative Fictions and Cultures of Science (SFCS)