Campus Closure Update
Some of the procedures below may have changed due to the campus closure in Spring 2020 and Summer 2020. Please see our Campus Closure page for more information.
Contents of Page
General Petitions for Graduate Students
PhD Committee Nomination and Final Defense Forms
Master's Advancement to Candidacy Application
Timetable Forms
Designated Emphasis Application Forms
General Petitions for Graduate Students
For regulations and procedures relating to the following forms, visit Regulations and Procedures for Graduate Academic Affairs Many petitions are now submitted online via R'Grad (click on the R'Grad icon in your R'Web menu). See the list below for details.
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290 Petition (Petition for Directed Studies) - Access via R'Grad |
Directed study (not research; research = units of 297 or 299) |
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Add a Major |
Current graduate students can request to add a major with the approval of the new program and their current program. Please visit Graduate Admissions. |
| Backdating Course(s) | Using an undergraduate course on your graduate transcript |
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Current graduate students may change from PhD to Master's by using this petition. Students who want to change from Master's to PhD must follow the Graduate Admissions instructions. |
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Current graduate students can request to change to another major with approval from the new program. Students must apply to the new program by the deadline using the instructions from Graduate Admissions. |
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| Credit by Exam | Students who wish to receive credit for a course by formal examination without enrollment in a course. $5 fee applies. |
| Double Count | BS/MS students only - identifying courses from undergraduate work to count at the graduate level |
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Education Abroad Program Academic Planning Form for Graduate Students |
Advising form for graduate students who wish to pursue Education Abroad Programs. Students must start by consulting with the UCR Study Abroad office. |
| Enrollment Adjustment Form | Students wanting to make changes to enrollment after week 2 of the quarter. NOTE: After week 3, a Late or Retroactive Enrollment Adjustment Petition is also required for adding a course. After week 6, a Late or Retroactive Enrollment Adjustment Petition is also required for a course withdrawal. After week 3, a $4 fee applies. |
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Filing Fee for Master’s Students - |
Master’s students wanting to use Filing Fee status |
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Filing Fee for PhD Students - |
PhD students wanting to use Filing Fee status |
| General Petition - not currently in use, use individual petitions instead |
Students wanting to extend the time limit for an incomplete grade, waive coursework, double count or backdate units from the UCR undergraduate transcript, increase the unit limit for enrollment, etc. |
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Appeal a grade by submitting form to the Academic Senate |
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Half-time Status and Reduced Fees App (for all except MBA students) |
Students who cannot attend more than half-time due to a full-time job or for medical or personal reasons |
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Half-time Status and Reduced Fees App (for AGSM students only) |
Students in programs within AGSM who cannot attend more than half-time due to a full-time job or for medical or personal reasons |
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In Absentia Registration Application - Access via R'Grad |
Research or study requires extended stay outside California (for the duration of a quarter) |
| Incomplete Extension | Extending an incomplete grade beyond one quarter |
| Increase Unit Limit | Increase the maximum units for a quarter above the 20 unit limit |
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Take classes at another University of California campus. This petition is due at least four weeks prior to the beginning of the quarter. Completed ICE applications for Fall 2020 and Winter 2021 should be emailed to Trina.Elerts@ucr.edu. |
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Add or withdraw from units after the deadline (to be accompanied by the Graduate Enrollment Adjustment Form). Change grading basis after the deadline. |
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Leave of Absence Form - Access via R'Grad |
Request 1-3 quarters of leave from studies |
| Manuscript Completion | Creative Writing and Writing for the Performing Arts students reporting completion of the manuscript |
| NRST Reduction Extension Request | Request to extend the 9-quarter reduction after advancement to candidacy to 10 quarters |
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Students who were enrolled in a graduate program for one quarter or more and have withdrawn from the University can apply to re-admit back into that same graduate program |
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| Remote Participation | Request that one member of the oral qualifying exam committee or the thesis/dissertation committee be permitted to participate in the exam remotely |
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Take a course for S/NC credit |
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| Substitute Coursework - Access via R'Grad | Students wanting to substitute one required course for another or one non-course requirement for another |
| Transfer Coursework - Access via R'Grad | Students wanting to transfer coursework from another university or program to their UCR transcript |
| Waive Course Work | Waive a degree requirement based on previous academic work |
| Withdrawal Form - Access via R'Grad | Withdraw from the University |
Committee Nomination Forms, Final Defense, and Dissertation/Thesis Approval Forms
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Nomination for Oral Qualifying Exam Committee (Form 2) |
Nominate the oral qualifying exam committee at least 2 weeks prior to the exam |
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Report of Oral Qualifying Exam (5 members) & Nomination of Dissertation Committee Report of Oral Qualifying Exam (6 members) & Nomination of Dissertation Committee |
Report the results of the oral qualifying exam & nominate a dissertation committee Explanation of procedures can be found HERE |
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Make a change to an existing dissertation committee. |
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Report of Final Exam (Final Defense) for PhD - 3 members (Form 5) Report of Final Exam (Final Defense for PhD - 4 members (Form 5) |
Report the results of the final defense of the dissertation Explanation of procedures can be found HERE |
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Report the results of the final defense of the master's thesis Explanation of procedures can be found HERE |
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Final committee approval of the written dissertation or thesis. Explanation of procedures can be found HERE |
Master's Advancement to Candidacy Applications
Visit the graduation page to learn more about filing for completion of a degree
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Plan I Application for Candidacy - |
Apply for a thesis, manuscript or professional paper master's degree |
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Plan II Application for Candidacy - |
Apply for a comprehensive exam, project, or analytical paper/project master's degree |
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Make a change to an existing thesis committee |
Timetable Forms
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Timetable to Completion of a Master's Degree - Access via R'Grad |
For master’s students who have been enrolled one year past the program’s normative time to degree |
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Timetable to Completion of PhD Oral Qualifying Exam - Access via R'Grad |
For PhD students who have been enrolled for four years but have not taken the oral qualifying exam |
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Timetable to Completion of PhD Degree - Access via R'Grad |
For PhD students who have been enrolled one year past the program’s normative time to degree |
Designated Emphasis Application Forms
View the UCR General Catalog for detailed information about each of these Designated Emphases, including contact information for each DE Director at catalog.ucr.edu.
| Medical and Health Humanities (MHH) | |
| Middle East and Islamic Studies (MEIS) | |
| Public Policy (PBPL) | |
| Southeast Asian Studies (SEAS) | |
| Speculative Fictions and Cultures of Science (SFCS) |