Campus Closure Update
Some of the procedures below may have changed due to the campus closure in Spring 2020 and Summer 2020. Please see our Campus Closure page for more information.
Contents of Page
General Petitions for Graduate Students
PhD Committee Nomination and Final Defense Forms
Master's Advancement to Candidacy Application
Timetable Forms
Designated Emphasis Application Forms
General Petitions for Graduate Students
For regulations and procedures relating to the following forms, visit Regulations and Procedures for Graduate Academic Affairs Many petitions are now submitted online via R'Grad (click on the R'Grad icon in your R'Web menu). See the list below for details.
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290 Petition (Petition for Directed Studies) - Access via R'Grad |
Directed study (not research; research = units of 297 or 299) |
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Add a Major |
Current graduate students can request to add a major with the approval of the new program and their current program. Please visit Graduate Admissions. |
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Current graduate students may change from PhD to Master's by using this petition. Students who want to change from Master's to PhD must follow the Graduate Admissions instructions. |
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Current graduate students can request to change to another major with approval from the new program. Students must apply to the new program by the deadline using the instructions from Graduate Admissions. |
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| Credit by Exam | Students who wish to receive credit for a course by formal examination without enrollment in a course. $5 fee applies. |
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Education Abroad Program Academic Planning Form for Graduate Students |
Advising form for graduate students who wish to pursue Education Abroad Programs. Students must start by consulting with the UCR Study Abroad office. |
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Filing Fee for Master’s Students - |
Master’s students wanting to use Filing Fee status |
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Filing Fee for PhD Students - |
PhD students wanting to use Filing Fee status |
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Transfer Coursework - Access via R'Grad |
Students wanting to transfer coursework from another university or program to their UCR transcript |
| Substitute Coursework - Access via R'Grad | Students wanting to substitute one required course for another or one non-course requirement for another |
| Graduate Enrollment Adjustment Form | Students wanting to make changes to enrollment after week 2 of the quarter. NOTE: After week 3, a Late or Retroactive Enrollment Adjustment Petition is also required for adding a course. After week 6, a Late or Retroactive Enrollment Adjustment Petition is also required for a course withdrawal. After week 3, a $4 fee applies. |
| Graduate Student General Petition |
Spring & Summer 2020 - use THIS LINK for Incomplete Extension and Waive Course Work Students wanting to extend the time limit for an incomplete grade, waive coursework, double count or backdate units from the UCR undergraduate transcript, increase the unit limit for enrollment, etc. |
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Appeal a grade by submitting form to the Academic Senate |
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Half-time Status and Reduced Fees App (for all except MBA students) |
Spring & Summer 2020 - use THIS LINK Students who cannot attend more than half-time due to a full-time job or for medical or personal reasons |
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Half-time Status and Reduced Fees App (for AGSM students only) |
Spring & Summer 2020 - use THIS LINK Students in programs within AGSM who cannot attend more than half-time due to a full-time job or for medical or personal reasons |
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In Absentia Registration Application - Access via R'Grad |
Research or study requires extended stay outside California (for the duration of a quarter) |
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Take classes at another University of California campus. This petition is due at least four weeks prior to the beginning of the quarter. |
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Spring & Summer 2020 - use THIS LINK Add or withdraw from units after the deadline (to be accompanied by the Graduate Enrollment Adjustment Form) |
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Leave of Absence Form - Access via R'Grad |
Request 1-3 quarters of leave from studies |
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Withdrawal Form - Access via R'Grad |
Withdraw from the University |
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Request that one member of the oral qualifying exam committee or the thesis/dissertation committee be permitted to participate in the exam remotely |
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Students who were enrolled in a graduate program for one quarter or more and have withdrawn from the University can apply to re-admit back into that same graduate program |
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Creative Writing and Writing for the Performing Arts students reporting completion of the manuscript |
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Spring & Summer 2020 - use THIS LINK Take a course for S/NC credit |
PhD Committee Nomination Forms & Final Defense Forms
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Nomination for Oral Qualifying Exam Committee (Form 2) - |
Nominate the oral qualifying exam committee |
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Report of Oral Qualifying Exam & Nomination of Dissertation Committee (Form 3) |
Spring & Summer 2020 - Use these procedures Report the results of the oral qualifying exam & nominate a dissertation committee |
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Spring & Summer 2020 - use THIS LINK Make a change to an existing dissertation committee. |
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Spring & Summer 2020 - Use these procedures Report the results of the final defense of the dissertation |
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Spring & Summer 2020 - Use these procedures Report the results of the final defense of the master's thesis |
Master's Advancement to Candidacy Applications
Visit the graduation page to learn more about filing for completion of a degree
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Plan I Application for Candidacy - |
Apply for a thesis, manuscript or professional paper master's degree |
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Plan II Application for Candidacy - |
Apply for a comprehensive exam, project, or analytical paper/project master's degree |
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Spring & Summer 2020 - use THIS LINK Make a change to an existing thesis committee |
Timetable Forms
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Timetable to Completion of a Master's Degree - Access via R'Grad |
For master’s students who have been enrolled one year past the program’s normative time to degree |
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Timetable to Completion of PhD Oral Qualifying Exam - Access via R'Grad |
For PhD students who have been enrolled for four years but have not taken the oral qualifying exam |
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Timetable to Completion of PhD Degree - Access via R'Grad |
For PhD students who have been enrolled one year past the program’s normative time to degree |