Petitions and Forms

Some of the procedures below may have changed due to the COVID-19 Pandemic. Please see our P andemic Policy updates page for more information.

General Petitions

Scroll to the bottom of this page for information on Graduation Forms, Timetables and Designated Emphasis applications.

For regulations and procedures relating to the following forms, visit Regulations and Procedures for Graduate Academic Affairs Many petitions are now submitted online via R'Grad (click on the R'Grad icon in your R'Web menu). See the list below for details.

290 Petition - Directed Studies Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Directed Study (not research; research = units of 297 or 299). Deadline: first day of instruction.* *Information about this date may be found at https://registrar.ucr.edu/calendar
Add a Major	Current graduate students can request to add a major with the approval of the new program and their current program. Please visit Graduate Admissions.
Change in Degree Objective - PhD to Master's	Current graduate students may change from PhD to Master's by using this petition. This form is due by Friday of week 3 of the quarter.* *Information about this date may be found at https://registrar.ucr.edu/calendar
Change in Degree Objective: Master's to PhD	Students who want to change from Master's to PhD must follow the Graduate Admissions instructions.
Change in Major	Current graduate students can request to change to another major with approval from the new program. Students must apply to the new program by the deadline using the instructions from Graduate Admissions.
Credit by Exam Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Students who wish to receive credit for a course by formal examination without enrollment in a course. This form is due by the first day of instruction.* $5 fee applies. *Information about this date may be found at https://registrar.ucr.edu/calendar
Double Count Use the Transfer Petition/Double Count via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	BS/MS students only - identifying courses from undergraduate work to count at the graduate level.
Education Abroad Program Academic Planning Form for Graduate Students	Advising form for graduate students who wish to pursue Education Abroad Programs.  Students must start by consulting with the UCR Study Abroad office.
Enrollment Adjustment Form Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Students wanting to make changes to enrollment after week 2 of the quarter.* After week 3, a $4 fee applies. Information about this date may be found at https://registrar.ucr.edu/calendar
Filing Fee for Master’s Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Master’s students wanting to use Filing Fee status. Deadlines: Fall: September 1st Winter: December 1st Spring: March 1st Summer: June 1st
Filing Fee for PhD Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	PhD students wanting to use Filing Fee status. Deadlines: Fall: September 1st Winter: December 1st Spring: March 1st Summer: June 1st
Grade Appeal	Appeal a grade by submitting form to the Academic Senate
Half-time Status and Reduced Fees Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Students who cannot attend more than half-time due to a full-time job or for medical or personal reasons. Deadlines: Fall: September 1st Winter: December 1st Spring: March 1st
In Absentia Registration Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Research or study requires extended stay outside California (for the duration of a quarter). Deadlines: Fall: September 1st Winter: December 1st Spring: March 1st
Incomplete Extension	Extending an incomplete grade beyond one quarter.
Increase Unit Limit Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Increase the maximum units for a quarter above the 20 unit limit.
Intercampus Exchange Application	Take classes at another University of California campus. This petition is due at least four weeks prior to the beginning of the quarter. Fall: September 1 Winter: November 15 (considering holiday campus closures) Spring: March 1 Completed (student and home campus graduate advisor signature) ICE applications should be emailed to Trina.Elerts@ucr.edu. Electronic signatures are accepted.
Letter of Completion Request Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Request a letter stating that you have completed all degree requirements. You may request this letter if you have an immediate need to show proof of degree completion prior to the transcript and diploma being available and if your degree audit in R'Web is showing 100% complete.
Leave of Absence Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Request 1-3 quarters of leave from studies.
Manuscript Completion Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Creative Writing and Writing for the Performing Arts students reporting completion of the manuscript. Deadline: last day of the quarter.* *Information about this date may be found at https://registrar.ucr.edu/calendar
NRST Reduction Extension Request Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Request to extend the 9-quarter reduction after advancement to candidacy to 10 quarters.
Readmission	Students who were enrolled in a graduate program for one quarter or more and have withdrawn from the University can apply to re-admit back into that same graduate program. Students must apply by the deadline using the instructions from Graduate Admissions.
Remote Participation (NOT CURRENTLY IN USE)	Request that one member of the oral qualifying exam committee or the thesis/dissertation committee be permitted to participate in the exam remotely
S/NC Petition (USE ENROLLMENT ADJUSTMENT) Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Take a course for S/NC credit: this petition is only necessary for courses numbered 100 and above. 001-099 (lower-division courses) may be taken for S/NC credit without a petition (if S/NC is a cataloged grading option).
Substitute Coursework Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Students wanting to substitute one required course for another or one non-course requirement for another.
Transfer Coursework Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Students wanting to transfer coursework from another university or program to their UCR transcript.
Waive Course Work Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Waive a degree requirement based on previous academic work.
Withdrawal from UCR Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Withdraw from the University.

PhD Advancement and Graduation Forms

Nomination for Oral Qualifying Exam Committee

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Nominate the oral qualifying exam committee at least 2 weeks prior to the exam.

DEADLINE: At least two weeks (preferably one month) prior to the Oral Qualifying Exam date.

Report of Oral Qualifying Exam & Nomination of Dissertation Committee

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Report the results of the oral qualifying exam & nominate a dissertation committee.
Explanation of procedures can be found HERE

DEADLINE: This form should be initiated within 48 hours of the completion of the exam.

Committee Change (Dissertation or Thesis)

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Nominate or make a change to the dissertation or thesis committee.

DEADLINE: At least two weeks prior to the Final Defense date or as soon as the change is confirmed by the department.

Final Defense for PhD

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Report the results of the final defense of the dissertation.
Explanation of procedures can be found HERE

DEADLINE: Final business day of the quarter of graduation.

Signature Approval Page for Dissertation/Thesis

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

Final committee approval of the written dissertation or thesis.
Explanation of procedures can be found HERE

DEADLINE: Final business day of the quarter of graduation.

Master's Advancement and Graduation Forms

Visit the graduation page to learn more about filing for completion of a degree

Plan I Application for Candidacy Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Apply for a thesis, manuscript or professional paper master's degree DEADLINE: first day of instruction of the completion quarter
Plan II Application for Candidacy Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Apply for a comprehensive exam, project, or analytical paper/project master's degree DEADLINE: first day of instruction of the completion quarter
Committee Change - Dissertation or Thesis Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Make a change to an existing thesis committee after advancement application is approved DEADLINE: Two weeks prior to the defense (if applicable). If no defense, submit as soon as the change is confirmed by the department.
Final Defense for Master’s Degree Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Report the results of the final defense of the master's thesis. Explanation of procedures can be found HERE DEADLINE: Final business day of the quarter of graduation.
Signature Approval Page for Dissertation/Thesis Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)	Final committee approval of the written dissertation or thesis. Explanation of procedures can be found HERE DEADLINE: Final business day of the quarter of graduation.

Timetable Forms

Timetable to Completion of a Master's Degree

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

For master’s students who have been enrolled one year past the program’s normative time to degree

DEADLINE: Two weeks prior to registration. You will be notified by the Graduate Division when a hold is placed on your record and which quarter is impacted by the hold.

Timetable to Completion of PhD Oral Qualifying Exam

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

For PhD students who have been enrolled for four years but have not taken the oral qualifying exam

DEADLINE: Two weeks prior to registration. You will be notified by the Graduate Division when a hold is placed on your record and which quarter is impacted by the hold.

Timetable to Completion of PhD Degree

Access via R'Grad which can be found in your R'web menu (http://rweb.ucr.edu)

For PhD students who have been enrolled one year past the program’s normative time to degree

DEADLINE: Two weeks prior to registration. You will be notified by the Graduate Division when a hold is placed on your record and which quarter is impacted by the hold.

Designated Emphasis Application Forms

View the UCR General Catalog for detailed information about each of these Designated Emphases, including contact information for each DE Director at catalog.ucr.edu. It is strongly recommended that students interested in completing a DE contact the DE Director prior to beginning coursework or other non-course requirements. Substitutions of coursework must be requested in advance of enrollment in the course. See Regulations and Procedures for more information.

DEADLINE: Submit the DE application once all DE requirements have been completed.

Archive, Museum, Manuscript, and Print Studies (AMMP) formerly Book, Archive, and Manuscript Studies (BAM)	Mechanisms of Gene Expression and Regulation Studies (GERS)
Cell, Molecular and Behavioral Neuroscience (CMBN)	Medical and Health Humanities (MHH)
Chemistry Education (CHED)	Middle East and Islamic Studies (MEIS)
Corporeality and Embodiment (CREM)	Public Policy (PBPL)
Inflammation and Infectious Disease (IID)	Southeast Asian Studies (SEAS)
Latin American and Latino Studies (LALS)	Speculative Fictions and Cultures of Science (SFCS)

Petitions and Forms

Some of the procedures below may have changed due to the COVID-19 Pandemic. Please see our Pandemic Policy updates page for more information.

General Petitions

PhD Advancement and Graduation Forms

Master's Advancement and Graduation Forms

Timetable Forms

Designated Emphasis Application Forms

Some of the procedures below may have changed due to the COVID-19 Pandemic. Please see our P andemic Policy updates page for more information.