Graduate Student Management System

Purpose

The project aims to streamline and centralize the management of graduate student funding and employment at UCR through the development of a single system: the Graduate Student Management System (GSMS). This comprehensive solution will:

Three students talking while walking by geometric wall

Serve as an All-in-One Platform

Provide a single platform to manage fellowships, scholarships, fees, awards, and employment hiring.

Unify Graduate Student Admissions and Funding

Unify graduate student admissions and funding processes, replacing current tools such as GradSIS and GradESS.

Centralize the Hiring Process

Streamline the hiring process for various graduate student positions, including Teaching Assistants, Graduate Student Researchers, Readers, Graders, and Tutors.

Consolidate Processes

Replace the decentralized, manual processes currently used across schools and colleges.

Project Goals

Develop Integrated Systems

Create user-friendly applications that integrate seamlessly with existing UCR systems like Banner and Slate to ensure data consistency and streamline workflows.

Enhance Transparency and Compliance

Improve visibility into funding commitments, employment processes, and compliance with bargaining unit agreements.

Reduce Administrative Burden

Automate workflows and integrate systems to minimize manual efforts and reduce administrative overhead for departments and the Graduate Division.

Improve Data Tracking and Reporting

Provide robust tools for tracking student funding, graduate student employment, and compliance metrics, enabling better decision-making and oversight.

Value to UCR

Implementing GSMS will provide significant benefits, including:

Efficiency and Effectiveness: Streamlined workflows and centralized processes will enable more efficient management of graduate student funding and employment.
Enhanced Student Experience: Transparent processes and reduced administrative barriers will improve the overall experience for graduate students.
Alignment with Strategic Goals: These systems will support UCR’s strategic priorities by increasing operational efficiency, enabling data-informed decisions, and ensuring compliance with regulations and agreements.

Timeline

GSMS functionality will be implemented in phases:

Summer 2025	Fall 2025	Winter 2026
Launch of the Position and Offer Management module	Admissions processes will move to GSMS	Financial offer management will move to GSMS (GradSIS and GradESS will be consolidated within GSMS)
	Launch of the Employment Application module	Retirement of GradESS
	Retirement of GradSIS, TAOnline, and other relevant college applications	Financial offers for Spring 2026 quarter will be awarded using GSMS

Executive Sponsors

Key Project Collaborators

Next Steps

We are currently in the initial development phase of this project. Stay tuned for updates on timelines, milestones, and opportunities to provide feedback. If you have questions or would like to get involved, please contact the project team or sign up for updates below.

Frequently Asked Questions

How will these systems benefit graduate students?

GSMS will provide greater transparency regarding funding packages, simplify the management of financial aid, streamline the application process for graduate student employment positions, and provide a clear overview of work commitments and compensation.
How will GSMS address the complexities of collective bargaining agreements?

GSMS will track graduate student employment details, salary tables, and quarter counts from UCPath, ensuring compliance with bargaining unit requirements for compensation and employment terms.
How can folks prepare for these coming changes?

Information regarding training and support resources will be made available as the system is developed and implemented. Please continue to check this webpage regularly for updates and resources.