Three students sitting on a wall looking at a computer and two people walking past them

Graduate Student Management System

Purpose

The project aims to streamline and centralize the management of graduate student funding and employment at UCR through the development of a single system: the Graduate Student Management System (GSMS). This comprehensive solution will:

Project Goals

Develop Integrated Systems

Create user-friendly applications that integrate seamlessly with existing UCR systems like Banner and Slate to ensure data consistency and streamline workflows.

Enhance Transparency and Compliance

Improve visibility into funding commitments, employment processes, and compliance with bargaining unit agreements.

Reduce Administrative Burden

Automate workflows and integrate systems to minimize manual efforts and reduce administrative overhead for departments and the Graduate Division.

Improve Data Tracking and Reporting

Provide robust tools for tracking student funding, graduate student employment, and compliance metrics, enabling better decision-making and oversight.

Value to UCR

Implementing GSMS will provide significant benefits, including:

  • Efficiency and Effectiveness: Streamlined workflows and centralized processes will enable more efficient management of graduate student funding and employment.
  • Enhanced Student Experience: Transparent processes and reduced administrative barriers will improve the overall experience for graduate students.
  • Alignment with Strategic Goals: These systems will support UCR’s strategic priorities by increasing operational efficiency, enabling data-informed decisions, and ensuring compliance with regulations and agreements.

Timeline

GSMS functionality will be implemented in phases: 

Summer 2025Fall 2025Winter 2026
Launch of the Position and Offer Management moduleAdmissions processes will move to GSMSFinancial offer management will move to GSMS (GradSIS and GradESS will be consolidated within GSMS)
 Launch of the Employment Application moduleRetirement of GradESS
 Retirement of GradSIS, TAOnline, and other relevant college applicationsFinancial offers for Spring 2026 quarter will be awarded using GSMS

 

 Executive Sponsors

 Key Project Collaborators

Next Steps

We are currently in the initial development phase of this project. Stay tuned for updates on timelines, milestones, and opportunities to provide feedback. If you have questions or would like to get involved, please contact the project team or sign up for updates below.

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