University of California, Riverside

Graduate Division



Master's and PhD Graduation Procedures


Master's Degree

Step 1: Review your degree audit via R'Web (see Degree Audit icon under your authorized applications menu). Confirm all requirements have been or will be competed by the end of the quarter you wish to graduate. Discuss any discrepancies with the Graduate Program Coordinator in your department.

Step 2: Fill out Master's Application for Candidacy form appropriate for the master's plan you are completing (Plan I vs Plan II). The application can be found on our Petitions and Forms page. This form must first be submitted to your department for approval. If you are completing a Thesis (Plan I), you must nominate your Thesis committee as part of the advancement process (see page 2 of the Plan I Application for Candidacy). The application for candidacy is due by the first day of instruction of the quarter you plan on graduating. See chart of deadline dates below.

Step 3: Apply to graduate via R'Web. The application will be available once registration begins for the quarter you wish to graduate. The deadline to apply is the Monday of Week 4.  See chart of deadline dates below.

Step 4: Complete your capstone requirement (comprehensive exam, manuscript, project, etc.) and confirm the report of this was submitted by your department to Graduate Academic Affairs.  Creative Writing students completing the manuscript, please follow the manuscript submission instructions you received with your Advancement to Candidacy confirmation. Any student completing a Thesis (Plan I) as your capstone requirement, review the Thesis Filing Checklist for detailed instructions regarding submission of the Thesis for format review and finalizing the document.

PhD Degree

Step 1: Review your degree audit via R'Web (see Degree Audit icon under your authorized applications menu) and also review your advancement to candidacy letter that you received from Graduate Academic Affairs at the time of advancement. Confirm all requirements have been or will be competed by the end of the quarter you wish to graduate. Discuss any discrepancies with the Graduate Program Coordinator in your department.

Step 2: Apply to graduate via R'Web. The application will be available once registration begins for the quarter you wish to graduate. The deadline to apply is the Monday of Week 4. See chart of deadline dates below.

Step 3: Review the Dissertation Filing Checklist for detailed instructions regarding submission of the Dissertation for format review and finalizing the manuscript.

Application/Submission Deadlines

 Description of Deadline

Spring
2017

Summer
2017

Fall
2017

Winter
2018

Filing Fee Status
3/1/2017 6/1/2017 9/1/2017 12/1/2017
Master's Application for Advancement to Candidacy
3/27/2017 6/26/2017 or 3/27/17 if you
wish to walk in
commencement
9/28/2017 1/8/2018
Graduation Application (via R'Web) 4/24/2017 7/17/2017 10/23/2017 1/29/2018
Rough draft of dissertation/thesis
6/2/2017 9/1/2017 12/01/2017 3/9/2018
Last day to complete all degree requirements (5:00 pm). 6/16/2017 9/15/2017 12/15/2017 3/23/2018
Between Quarter Deadline Information        

Last day to complete all degree requirements and avoid fees for the next quarter--no later than 5:00pm.  Graduation date will reflect the next quarter. See detailed explanation below.*

3/28/2017
(17S grad date)
6/23/2017
(17U grad date)
9/22/2017
(17F grad date)
12/22/2017
(18W grad date)

*After a quarter ends and before the next quarter begins, there is typically some "in between" time.  This amount of time varies depending on the quarter.  For example, if the Summer quarter ends September 1, all students wishing to receive a Summer graduation date must complete the requirements by that time.  However, Fall quarter doesn't begin until September 25th.  Students have until the date listed in the above table, which is the last business day before the next quarter begins, to complete the requirements and avoid fees for the next quarter.  The conferral date for the degree would be for the next quarter (Fall in this example).  The between quarter deadline dates in the table above are in the column that the degree would be conferred.

FAQs about Graduation Applications

Q: What if I apply to graduate, but don't complete my requirements by the deadline?
A: Communicate with the Graduate Program Coordinator in your academic department. They can adjust your exit term. Review the deadlines and apply again for the quarter you plan to graduate.

Q: What is the difference between filing a graduation application and submitting an advancement to candidacy application?
A: The graduation application tells the Registrar's Office and Graduate Academic Affairs that you plan to complete the degree by the end of the quarter.  It also gives you an opportunity to check your official name status for your diploma.  The advancement to candidacy application is for master's students only and triggers your department and Graduate Academic Affairs to review and confirm that all requirements have been completed or will be completed by the end of the quarter.

Q: What is the difference between graduation and commencement?
A: When we use the term graduation, we are talking about finishing degree requirements and earning the degree.  When we use the term commencement, we are talking about the ceremony that is held at the end of the academic year in June.  The commencement ceremony is voluntary.  You can still graduate even if you don't participate in commencement.

Commencement Ceremony - Saturday, June 17, 2017, 6pm, Pierce Lawn
(Graduate Division and Teacher Credential Candidates)

The Commencement Ceremony is held once a year, at the end of the Spring quarter.  In February or March, watch for announcements from the Graduate Division regarding eligibility to attend the ceremony.  The UCR Commencement Website is a great place to find details about tickets, times, location and other general information.  The Graduate Division Commencement page contains information specific to graduate students and the eligibility requirements for participating in commencement.

Commencement Ceremony Deadlines (These deadlines are for students graduating in Spring or Summer. Students who have already graduated in Fall and Winter are automatically eligible to participate in commencement and do not need to submit the following items.)

 Deadlines for Spring and Summer Graduates

 

Notice of Intent to Participate in Commencement (PhD)
3/27/2017
Master's Application for Advancement to Candidacy
3/27/2017

Diplomas and Transcripts

The Registrar's office is responsible for ordering and receiving the diplomas.  They will not mail the diploma to you unless you arrange it, and pay the postage, with their office. Contact the Registrar's Office for more information.

If you would like an official transcript, you can order it through R'Web or contact the Registrar's Office.

Certificate of Completion

The Graduate Division understands that you often need to prove your degree completion to outside entities for employment or other reasons.  All students completing a Master's or PhD degree will receive this document via email.  This certificate is signed by the Dean of the Graduate Division and is watermarked with the seal of the University.  It will list the date you completed the degree requirements in addition to your conferral date.  Most students report success when using this document for a postdoc position or other employment.

If you need an official certified copy of the certificate, you may print the certificate in color and bring it to the Registrar's Office.  For a small fee, they will put the university seal on the document that you provide and place it in a sealed envelope.

Need Help?

Please contact Amanda Wong (A-L) or Trina Elerts (M-Z) in the Graduate Academic Affairs section of the Graduate Division if you have any questions regarding the information on this page.

amanda.wong@ucr.edu (A-L)
trina.elerts@ucr.edu (M-Z)

951-827-3315
University Office Building, Room 140

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Contact Information

Graduate Division
University Office Building

Tel: (951) 827-4302
Fax: (951) 827-2238
E-mail: graddiv@ucr.edu

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