University of California, Riverside

Graduate Division



Master's and PhD Graduation Procedures


Master's Degree

Step 1: Review your degree audit via R'Web (see Degree Audit icon under your authorized applications menu). Confirm all requirements have been or will be completed by the end of the quarter you wish to graduate. Discuss any discrepancies with the Graduate Program Coordinator in your department.

Step 2: Fill out the Master's Application for Candidacy form appropriate for the master's plan you are completing (Plan I vs Plan II) by following the R'Grad link in your authorized applications menu in R.Web. If you are completing a Thesis (Plan I), you must nominate your Thesis committee as part of the advancement process. The application for candidacy is due by the first day of instruction of the quarter you plan on graduating. See chart of deadline dates below.

Step 3: Apply to graduate via R'Web. The application will be available once registration begins for the quarter you wish to graduate. The deadline to apply is the Monday of Week 4.  See chart of deadline dates below.

Step 4: Complete your capstone requirement (comprehensive exam, manuscript, project, etc.) and confirm the report of completion of the capstone was submitted by your department to Graduate Academic Affairs.  Creative Writing students completing the manuscript must follow the manuscript submission instructions received via email with the Advancement to Candidacy confirmation. Any student completing a Thesis (Plan I) as the capstone requirement must review the Thesis Filing Checklist for detailed instructions regarding submission of the Thesis for format review and finalizing the document.

PhD Degree

Step 1: Review your degree audit via R'Web (see Degree Audit icon under your authorized applications menu) and also review your advancement to candidacy letter that you received from Graduate Academic Affairs at the time of advancement. Confirm all requirements have been or will be completed by the end of the quarter you wish to graduate. Discuss any discrepancies with the Graduate Program Coordinator in your department.

Step 2: Apply to graduate via R'Web. The application will be available once registration begins for the quarter you wish to graduate. The deadline to apply is the Monday of Week 4. See chart of deadline dates below.

Step 3: Review the Dissertation Filing Checklist for detailed instructions regarding submission of the Dissertation for format review and finalizing the manuscript.

Application/Submission Deadlines

 Description of Deadline

Summer
2018

Fall
2018

Winter
2019

Spring
2019

Filing Fee Status (apply via R'Web - see R'Grad icon in your authorized applications menu)
6/1/18 9/1/18 12/1/18 3/1/19
Master's Application for Advancement to Candidacy (via R'Web - see R'Grad icon in your authorized applications menu)

6/25/18

9/27/18 1/7/19 3/27/19
Graduation Application (via R'Web - see Graduation, Grades and Test Scores icon in your authorized applications menu) 7/16/18

10/22/18 1/28/19 4/26/19
or 3/27/19 if you wish to walk in commencement
Rough draft of dissertation/thesis (via ProQuest ETD web site - see link on the Dissertation/Thesis Filing Checklist)
8/31/18 11/30/18 3/5/19 5/31/19
Last day to complete all degree requirements (Noon PST). 9/14/18 12/14/18 3/22/19 6/14/19
Between Quarter Deadline Information        

Last day to complete all degree requirements and avoid fees for the next quarter--no later than Noon PST.  Graduation date will reflect the next quarter. See detailed explanation below.*

6/22/18**
(18 Summer grad date)
9/21/18**
(18 Fall grad date)
12/21/18**
(19 Winter grad date)
3/26/19**
(19 Spring grad date)

*After a quarter ends and before the next quarter begins, there is typically some "in between" time.  This amount of time varies depending on the quarter.  For example, if the Summer quarter ends September 14, all students wishing to receive a Summer graduation date must complete the requirements by that time.  However, Fall quarter doesn't begin until September 27th.  Students have until the date listed in the above table, which is the last business day before the next quarter begins, to complete the requirements and avoid fees for the next quarter.  The conferral date for the degree would be for the next quarter (Fall in this example).  The between quarter deadline dates in the table above are in the column that the degree would be conferred.

**For the between quarter deadline, a rough draft of the dissertation or thesis should be uploaded TWO WEEKS prior to the planned completion date.

FAQs about Graduation Applications

Q: What if I apply to graduate, but don't complete my requirements by the deadline?
A: Communicate with the Graduate Program Coordinator in your academic department. They can adjust your exit term and notify the Graduate Division that you will adjust your graduation term. Review the deadlines in the chart above and apply again for the quarter you plan to graduate.

Q: What is the difference between filing a graduation application and submitting an advancement to candidacy application?
A: The graduation application tells the Registrar's Office and Graduate Academic Affairs that you plan to complete the degree by the end of the quarter.  It also gives you an opportunity to check your official name status for your diploma.  The advancement to candidacy application is for master's students only and triggers your department and Graduate Academic Affairs to review and confirm that all requirements have been completed or will be completed by the end of the quarter.

Q: I tried to complete the graduation application in R'Web, but I got an error message.  What should I do?
A: You may already have completed the graduation application.  Go to your Student Profile in R'Web and click on "View Application to Graduate".  This will tell you if you have an active graduation application and will give you information about next steps.

Q: What is the difference between graduation and commencement?
A: When we use the term graduation, we are talking about finishing degree requirements and earning the degree.  When we use the term commencement, we are talking about the ceremony that is held at the end of the academic year in June.  The commencement ceremony is voluntary.  You can still graduate even if you don't participate in commencement.

Q: When will I get my diploma?
A: Your diploma is managed by the Registrar's Office and will be mailed to your permanent address approximately 4-6 months after the conferral date of your degree.  Please be sure to keep your permanent address updated in R'Web.

Commencement Ceremonies

The Commencement Ceremonies are held once a year, at the end of the Spring quarter.  There are several ceremonies, so it is important for students to confirm which ceremony they will be participating in.  The UCR Commencement Website is a great place to find details about tickets, times, location and other general information.  The Graduate Division Commencement page contains information specific to graduate students and the eligibility requirements for participating in commencement.

Commencement Ceremony 2019 Deadlines

These deadlines are for students graduating in Spring 2019 or Summer 2019. Students who graduated in Fall 2018 or Winter 2019 are automatically eligible to participate in commencement and do not need to submit the following items.

 Deadlines for Spring and Summer Graduates

 

R'Web graduation application
3/27/2019
Master's Application for Advancement to Candidacy
3/27/2019

Diplomas and Transcripts

The Registrar's office is responsible for ordering the diplomas.  They will mail the diploma to your permanent address. You can update your permanent address through R'Web. Contact the Registrar's Office for more information.

If you would like an official transcript, you can order it through R'Web or contact the Registrar's Office (see "Order Transcripts" at the bottom of the Registrar’s home page). 

An unofficial transcript is available for you to print from your R'Web student profile.  Log in to R'Web, click on the Student Profile icon and then click on "unofficial transcript" from the left menu.

Certificate of Completion

The Graduate Division understands that you often need to prove your degree completion to outside entities for employment or other reasons.  All students completing a Master's or PhD degree will receive this document via email.  This certificate is signed by the Dean of the Graduate Division and is watermarked with the seal of the University.  It will list the date you completed the degree requirements in addition to your conferral date.  Most students report success when using this document for a postdoc position or other employment.

If you need an official certified copy of the certificate, you may print the certificate in color and bring it to the Registrar's Office.  For a small fee, they will put the university seal on the document that you provide and place it in a sealed envelope.

Need Help?

Please contact Amanda Wong (last names A-L) or Trina Elerts (last names M-Z) in the Graduate Academic Affairs section of the Graduate Division if you have any questions regarding the information on this page.

amanda.wong@ucr.edu (A-L)
trina.elerts@ucr.edu (M-Z)

951-827-3315
University Office Building, Room 140

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Contact Information

Graduate Division
University Office Building

Tel: (951) 827-4302
Fax: (951) 827-2238
E-mail: graddiv@ucr.edu

Footer