University of California, Riverside

Graduate Division



ASE General Duties and Qualifications


General Duties And Qualifications Of Academic Student Employees (ASEs)

Teaching Assistants

A Teaching Assistant (TA) is a registered graduate student in full-time residence, chosen for excellent scholarship and for promise as a teacher. Various programs may have other criteria and these must be posted.

The responsibilities of a TA include:
  • Serving as an apprentice under the active tutelage and supervision of a regular faculty member.
  • Holding discussion sections, labs, or quiz sections under the active direction and supervision of a regular member of the faculty to whom final responsibility for the course's entire instruction, including the performance of his or her TAs, has been assigned.
TA is not responsible for:
  • The instructional content of a course, for selection of student assignments.
  • For planning of examinations, or for determining the term grade for students.
  • For instructing the entire enrollment of a course.
  • For providing the entire instruction of a group of students enrolled in a course.

The instructor in charge of an undergraduate course shall be responsible for assigning the final grade in the course.

Teaching Fellows

A Teaching Fellow is a registered graduate student in full-time residence who has advanced to candidacy for the doctorate, or otherwise has achieved appropriate professional maturity, and who has been chosen because of competence to conduct the entire instruction of a group of students in a lower division course under the general supervision of a regular faculty member. Assignment to conduct instruction in an upper division or graduate course or course section may not be made except with the approval of the Committee on Courses. Teaching Fellows should have at least two years of teaching experience.

Associate Instructors (Associate In _)

An associate instructor, also known as “Associate In _,” is a registered graduate student who should be competent to work independently and without supervision to conduct the entire instruction of a lower division course. The minimal qualifications for appointment to the title shall be possession of a master's degree or equivalent training and at least one year of teaching experience. Instructors of record will normally receive a 50% appointment for a regular academic course.

Number of Hours

The number of hours that may be worked for any of the three above titles is determined by the percentage appointment. Most students are appointed 50% time (20 hours per week average). For example:

  • A 25% appointment means the TA is not to be assigned more than an average of 10 hours worth of work per week.
  • Most students are appointed 50% time (20 hours per week average).  A 50% TA may expect to be assigned a workload of more than 20 hours in some weeks of the quarter. That TA may also be assigned fewer than 20 hours for some weeks.
  • In no instance shall a TA be assigned more than 40 hours in any one week.
  • The assigned workload of a 50% TA cannot exceed 220 hours for the quarter.
  • The number of hours worked in excess of 20 hours per week may not total more than 50 hours per quarter.
  • A TA or other ASE in a teaching title should not spend an inordinate amount of time serving as an instructor at the expense of his/her own studies.

General Duties for All Teaching Titles

The duties for graduate students in all teaching titles are as follows:

  • To attend, to the extent required by the academic program, all meetings of the class in which s/he is doing laboratory work, section discussions, or grading of papers or exams.
  • To consult with the professor in charge of the course as to grading policies, course content, and procedures.
  • To attend all meetings of classes, sections, and laboratories for which s/he is personally responsible. Failure to meet regularly scheduled classes for which the TA is responsible constitutes a dereliction of duty and may be grounds for termination of employment. If there is a good reason for absence, the TA must inform the academic program and arrange for a substitute.
  • To make proper and thorough preparation for each class, lab, or section for which s/he is responsible.
  • To assign the amount of written work proper to the lab or section for which s/he is responsible, and to read and grade the written work thoroughly and as rapidly as possible.
  • To post at least one office hour per week per section or laboratory, depending on the course, and to hold those office hours without fail.
  • To report grades accurately and on time to the instructor in charge of the course.
  • To give grade books to the instructor in charge at the end of his/her term of appointment.
  • To maintain a professional attitude toward all students in his/her classes at all times. The ethical standards of behavior for faculty instructors apply equally to Teaching Assistants. http://senate.ucr.edu/about/faculty_code_of_conduct.html

Minimum Qualifications of All Teaching Titles

Graduate students in teaching titles must meet the following minimum criteria:

  • 3.00 GPA
  • Fewer than 8 units of Incomplete grades;
  • Be advanced to candidacy within 12 quarters after entry if a PhD candidate;
  • Be making acceptable progress toward the degree
  • Any student whose native language is not English must pass an oral English language competency exam before performing duties as a TA
  • No one may serve in a teaching title for more than 18 quarters (no exceptions can be made to this regulation).

Exceptions to the minimum qualifications may be sought by an academic program on behalf of a TA. Exceptions may be granted at the sole discretion of the Graduate Division and the Graduate Dean. Exceptions for employment purposes should not be confused with exceptions for registration purposes. Permission to register for courses is not the same as an employment exception. Please note: Exceptions are granted to academic programs. ASEs should not petition the Graduate Division directly for exceptions.

Full-Time Enrollment

Once appointed students are expected to continue to adhere to the above requirements and to enroll and complete 12 units of course work or research.

Working More Than 50% Time

Graduate students may not be employed more than 50 percent time during the academic year in any combination of appointments. During quarter breaks and in the summer they may be employed full-time.

Length of Service

The length of service for a Teaching Assistant or Associate In_ is limited to 12 quarters. However, exceptions can be made by the Graduate Dean upon written request by the academic program. No one may serve in a teaching title code for more than 18 quarters of service.

Teaching Assistant Development Program (TADP) & Teaching Evaluations

The Graduate Division is committed to preparing all TA's who teach at UCR. Each new TA is required to attend the Teaching Assistant Development Program's Orientation in the Fall Quarter before they teach.  Attendance at only one orientation is necessary. Another component of the program is to serve TAs who score low on their teaching evaluations. TADP gives workshops and individual mentoring designed to help TAs improve their TA evaluations. Any TA scoring a 4.00 or lower must attend workshops to improve their teaching. If a TA scores low on their teaching evaluations (4.0 or lower) for three quarters they are no longer eligible to TA.

Readers

The title “Reader” is given to a student employed for his/her ability to render diverse services as a "course assistant," which will normally include the grading of student papers and examinations. A Reader will not be given the responsibilities customarily accorded a Teaching Assistant.  Readers will usually be graduate students; but qualified undergraduate students may be so employed, especially when graduate students are not available. Professional readers, not enrolled as students, may be employed to meet special needs, but only on an hourly basis.

Readers should have maintained at least a 3.0 grade point average in their previous academic work, and should have taken and received at least a "B" grade in the course or equivalent in which they are serving.

For students who have completed at least one full year of graduate work, the record of the year just past will be substituted for the undergraduate record. The appointing academic program will have the responsibility of ascertaining that these standards are maintained.

Tutors

A Tutor is an individual who assists students in the understanding of subject matter independent of and supplementary to scheduled class instruction. Tutors may work on a one to one basis or in a group setting. Tutors hired by the Academic Resource Center must be at least undergraduates who hold sophomore status, with a minimum cumulative GPA of 3.0, and a B+ or higher in the subject to be tutored. Exceptions may be granted at the sole discretion of the Academic Resource Center.  For a position as a tutor in the Academic Resource Center please visit the website, Academic Resource Center.

CHASS FIRST Peer Mentors facilitate the transition from high school to the university. They provide access to campus resources, materials to help students develop best academic practices, materials to help students take responsibility for their education, and provide students with one on one conversations to facilitate each student’s growth. In order to be eligible to be hired as Peer Mentor, undergraduate students must have a 3.0 or higher in CHFY 020: Theory and Practice of Peer Mentoring and, at all times, maintain an overall 2.5 GPA.

Nondiscrimination Policy

The University does not discriminate against any ASE on the basis of race, color, religion, marital status, national origin, ancestry, sex, sexual orientation, physical or mental disability, medical condition, HIV status, status as a covered veteran, age, citizenship, political affiliation or union activity. Medical condition means any health impairment related to or associated with a diagnosis or cancer or health impairments related to genetic characteristics.

Labor Relations and the University of California-United Automobile Workers Labor Contract

All students in teaching titles are unionized at the University of California and referred to as ASEs or Academic Student Employees. That includes TAs, Associate Ins, Teaching Fellows, Readers and Tutors. For further information on the union and labor relations you should visit:

List of Projected TA Positions

See a list of projected positions for the next academic year.

ASE Child Care Reimbursement

During the academic year each ASE (working 25% time or more) shall receive up to $900 per quarter for expenses incurred for qualified dependents during the ASE's appointment period. During the Summer Session each eligible ASE shall receive up to a total of $900 for expenses incurred during the ASE’s summer appointment(s). An eligible ASE is a registered student during the academic year terms preceding and succeeding the Summer Session for which the reimbursement is requested, has at least a 25% ASE appointment for the term of the appointment(s), and has (a) qualified dependent(s). Qualified dependents shall include any children in the custody of the ASE who are age 12 or under on July 1. Find additional information at http://hr.ucr.edu/publicationsanddocuments.html (see Labor Relations, Other).   Requests should be turned into the hiring department.

UCR Child Care Reimbursement Guidelines

Leave Requests

Requests for leave should be directed to  Jadie Lee in Labor Relations.  Additional information can be found in the labor contract under Article 17.

Fees

Appointees serving at 25% time or more for the full academic quarter receive the payment of the Graduate Student Health Insurance Plan Fee ($1,188.06) as well as a remission of the Tuition ($3834) and Student Services Fee ($376).  The other miscellaneous fees, such, as the Student Center Fee, the Rec Center Fee, GSA Fees and Student Tech Course Materials Fee are typically paid by the student.  A California nonresident would also be responsible for payment of the Nonresident Supplemental Tuition ($5034). Students must work the entire quarter to be eligible to receive the fee remissions. 

A student must work at least 110 hours to be eligible for payment of the Graduate Student Health Insurance and Partial Fee Remission (Student Services Fee and Tuition).  If they do not complete 110 hours they will be responsible for repaying GSHIP and Partial Fee Remission.

More Information 

General Campus Information

University of California, Riverside
900 University Ave.
Riverside, CA 92521
Tel: (951) 827-1012

Contact Information

Graduate Division
University Office Building

Tel: (951) 827-4302
Fax: (951) 827-2238
E-mail: graddiv@ucr.edu

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